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What is Group Travel Insurance?

travelGroup Travel Insurance

Group travel insurance is a type of insurance policy that provides coverage for a group of individuals who are travelling together.

This type of insurance is commonly purchased by organizations, businesses, tour operators, or groups of friends/family who plan to travel as a unit.

Group travel insurance is a more convenient and cost-effective option for organized groups travelling together, such as large families, company retreats, destination weddings, and reunions.

It is important to note that group travel insurance is designed for groups with the same itinerary and travel reservations.

If the group members are coming from different places and meeting up at a location at different times, separate coverage may be more suitable.

The policy typically covers a range of travel-related risks and emergencies, offering financial protection to the members of the group.

Group Travel Insurance Cover

Key features of group travel insurance may include:

  1. Coverage for Trip Cancellation or Interruption: Reimburses non-refundable trip expenses if the trip is cancelled or interrupted due to covered reasons, such as illness, injury, or other unforeseen events.
  2. Emergency Medical Expenses: Covers medical expenses incurred due to illness or injury that occurs during the trip. This may include hospital stays, doctor’s fees, and prescription medications.
  3. Baggage and Personal Belongings: Provides coverage for lost, stolen, or damaged luggage and personal belongings during the trip.
  4. Travel Delay: Reimburses additional expenses incurred due to unexpected travel delays, such as accommodation and meal costs.
  5. Emergency Evacuation and Repatriation: Covers the costs of emergency medical evacuation or repatriation to the home country in the event of a serious illness or injury.
  6. Personal Liability: Provides coverage for legal expenses and damages if a member of the group is held liable for causing injury or damage to property of others during the trip.

Group travel insurance is often more cost-effective than individual policies for each traveller, and it simplifies the process of managing insurance for a large group.

The terms and conditions of group travel insurance can vary, so it’s important to carefully review the policy to ensure it meets the specific needs of the group. Additionally, the coverage may be customizable based on the type of trip and the activities planned.

Benefits of Group Travel Insurance:

  • Cost: Group travel insurance is typically cheaper than individual travel insurance because the insurer is able to spread the risk out over a larger number of people.
  • Convenience: It is much easier to insure a group of people under one policy than to have each person purchase their own individual policy.
  • Consistency: Everyone in the group will have the same level of coverage, so there is no need to worry about whether one person is covered for something that another person is not.

Disadvantages of Group Travel Insurance

Group travel insurance can be a convenient and cost-effective way to insure multiple travellers on a single trip. However, there are some potential disadvantages of group travel insurance that you should be aware of before you purchase a policy.

  • Limited coverage: Group travel insurance policies typically have more restrictive coverage than individual travel insurance policies. For example, group policies may not cover pre-existing medical conditions, or they may have lower coverage limits for certain types of expenses, such as medical evacuation.
  • Lack of flexibility: Group travel insurance policies are usually less flexible than individual policies. For example, you may not be able to add or remove travellers from the policy once it has been purchased. Additionally, group policies may not allow you to customize your coverage to meet your individual needs.
  • Administrative hassles: Managing a group travel insurance policy can be more time-consuming and administratively burdensome than managing individual policies. For example, you may be responsible for collecting payment from all group members and submitting claims on their behalf.
  • Potential for exclusions: Group travel insurance policies may exclude certain types of activities or destinations. For example, the policy may not cover travel to high-risk destinations or activities such as extreme sports.
  • Higher deductibles: Group travel insurance policies may have higher deductibles than individual policies. This means that you will be responsible for paying a larger amount out of pocket before your insurance coverage kicks in.
  • Age limits: Some group travel insurance policies may have age limits, which means that travellers who are above a certain age may not be eligible for coverage.
  • Pre-existing conditions: Group travel insurance policies may not cover pre-existing medical conditions. If you have a pre-existing condition, you may need to purchase an individual travel insurance policy that covers your condition.

Baggage Travel insurance

travelBaggage Travel Insurance

Cover for personal baggage is included in all mainstream travel insurance policies, whether they are single trip insurance or annual travel insurance plans.

Some insurance policies that are more specialized such as cruise travel insurance or golf holiday insurance may provide additional or separate types of cover, normally to include additional equipment.

Typically, baggage is covered in the sense of it being normal suitcases that are checked in and out of an airport or train station, as well as carry on luggage.

Cover will normally include loss or damage to the baggage itself, as well as what is inside the baggage such as money and travel documents and other valuables.

It is important to note that there are likely to be specific limits per item within the travel insurance policy as well as limits on specified valuables as well.

There is also an expectation by the insurance company that the individual responsible for the baggage will take all reasonable precautions to make sure it is not left unattended or damaged in such a way that could have been prevented.

The various limits for baggage and specific items will be detailed in the insurance policy document and form the basis of any acceptance or rejection of a subsequent claim.

Baggage Travel Insurance Claim

In the event of baggage being stolen or lost it is important that the local police are notified, and that a police report is issued to you and a copy sent to the insurance company.

The insurance company may also want a written report from your travel provider that details the reported loss.

The insurance company is also likely to want proof of ownership and value of any items that are claimed to have been lost or stolen. This can sometimes be quite a contentious area if items are quite old or to difficult to establish proof of value.

An insurance company will accept something such as a receipt for proof of both ownership and value. In other situations, it might be necessary for the policy holder to have a valuation done before travelling to prove how much something is worth.

It is worth making the point that it is always a good idea to consider if it is really necessary to travel with items of real value or items that are difficult to replace.

If there is a claim for a loss or theft of a smartphone, cell phone or any type of device that has a service provider attached to it, the insurance company will want proof that the service provider has been contacted and asked to discontinue the service. This is to make sure that no additional charges occur onto the theft or loss has happened.

If money or travellers cheques have been lost or stolen, the insurance company will want evidence that this money was withdrawn or bought prior to the loss or theft occurring.

Damaged Baggage

Quite often baggage can be damaged or lost in transit during a plane flight, and this is one of the most common claims under travel insurance policies.

Property Irregularity Report

If this happens and is noticed during  baggage reclaim, it is important that the policyholder obtains what is known as a property irregularity report from the airlines in order to prove the loss or damage occurred and is a valid claim under the policy.

It is also important to keep the luggage tags which were attacked to the boarding pass when the luggage was checked in.  This can be a useful document when submitting a travel insurance claim. It is also a good idea to photograph the damage that has been caused to the baggage and ideally use a digital timestamp.

If compensation is going to be claimed from the airline itself then there are normally strict date guidelines as to how long someone has in order to submit a claim. This can often be a short as seven days and needs to be strictly adhered to.

Lost or Delayed Baggage

If the luggage or package is not at  baggage reclaim and appears to have been lost or mislaid, again the airline may be responsible. It is important to notify this to airline staff in the baggage hall before leaving the hall or the airport and take a note of the baggage reference number and to get a copy of the subsequent airlines report.

Baggage Claims

Lost or damaged baggage may be claimable under an airline compensation scheme, or maybe recoverable under your travel insurance policy. What is important to note is that it cannot be claimed under both, as that would effectively be an act of fraud.

It is possible that the insurance company would request or instruct you to try and collect off the airline first, and then only claim under the policy if that proves difficult to do.

It is also possible that the insurance companies may just settle your claim and then try and reclaim the money from the airline on your behalf.

Government Travel and Health Advice


Most national governments will provide specific travel advice for people travelling overseas to most countries in the world.

This advice will include information on safety and security in specific countries, entry requirements of whether or not a visa is required, any specific travel warnings and the latest information on coronavirus and any other current medical-related issues.

All this advice is useful for anyone travelling abroad for any reason, for any length of time, and people should sign up for email alerts which are normally offered by the government website as well, say that they can be aware if any situation suddenly changes, and the government advisor changes as well.

From the point of view of travel insurance, the insurance company expects people to comply with any recommendations issued by the government that are contained on the government website.

This specifically and mainly applies to any government advice not to travel to a particular country, or a particular area of a country if there are real security concerns.

Failure to follow this advice could potentially validate someone’s travel insurance policy.

Different countries have different perspectives on the world, and their travel advice websites might differ depending upon their view of what is going on in another country.

For this reason, it is a good idea to look at other countries’ websites to see the advice they offer on the country that you may be visiting, the case the risk assessment or threat intelligence differs.

Below or some of the main English-speaking government websites, including where applicable health-related websites that may be part of a national government.

UK Government

Canada Government

USA Government

Australia Government

New Zealand Government

South Africa

Travel Advice and Alerts























What is Medical Tourism


What is Medical Tourism

Travel information, news and resources regarding the world of medical tourism, with special focus on its relationship to travel insurance :

Medical tourism is the name given to the process of people seeking planned or elective medical treatments in a country outside of their own.

The process will not normally be covered by a standard travel insurance policy and is unlikely to be covered under someone’s health insurance policy unless specifically and directly arranged by the person’s insurance company, where some cover may be provided in very limited circumstances.

It is for the individual to plan the process and execute the whole procedure with all the risks and caveats that entails.

Types of Medical Tourism

Medical tourism can apply to a wide range of different procedures and can happen for many different reasons.

The main types of procedures can either be cosmetic or surgical or medical or a combination of all three. The most common procedures include dental care, cosmetic surgery, orthopaedic surgery, fertility treatments, cancer care etc.

Reasons for medical tourism

The chief reasons for someone seeking medical treatment overseas normally relate either to the cost of the treatment in their own country compared to another country, or the delay in waiting to get treatment in their own country as opposed to overseas.

For a lot of people in the USA, the main reason is often financial, whilst in other countries such as the UK people often see treatment abroad either because of the long waiting list for certain procedures, or the lack of provision of certain cosmetic treatments on the NHS.

Risks of Medical Tourism

There are many obvious risks associated with someone seeking medical treatment outside of their own country, but mostly these risks can be managed and minimized if proper time and planning are put into the research needed to make this happen safely.

The main risks/research areas include :

  • Checking the clinical capabilities of the hospital or clinic providing the procedure
  • Checking the qualifications and credentials of the clinical staff involved in the surgery or medical treatment.
  • The level of risk of infectious diseases within the country where the procedure is taking place
  • The general quality of care if it’s likely to be available to the individual both pre and post-op.
  • The individual’s ability to communicate with doctors and nurses possibly in a different language.
  • Whether or not proper aftercare can be provided in the country where the procedure is taking place, and if so for how long.
  • How aftercare can be provided in the individual’s own country of residence
  • The risks of air travel back to the country of residence after the procedure
  • How any complications can be managed and dealt with if needed once the person has returned home.

Whilst this may seem a long list of potential problems, these concerns are based on many people’s experiences of seeking medical treatment overseas.

Medical tourism is, generally speaking, not something that should be undertaken lightly and should only be done with the utmost care and consideration.

Government is provide a lot of valuable sources of information, below are links to the CDC and the UK government’s advice on medical tourism.

Also are several articles that highlight the risks and benefits of medical tourism which can act as a useful guide for anyone considering going down this route.

See Also :

What is Health Insurance

What is Personal Accident Insurance


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